Equip Hire - Privacy Policy & Terms of Use
Last modified: Sep 11, 2025
Privacy Policy
Equip Hire is committed to protecting your privacy and safeguarding the personal information you entrust to us. This Privacy Policy outlines how we collect, use, disclose, and protect your personal data in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable Canadian privacy laws. By using our platform, you agree to the terms of this Privacy Policy.
1. Information We Collect
- Personal identifiers: your name, email address, phone number, mailing address.
- Employment-related information: resume, cover letters, work history, education, certifications, skills.
- Account information: login credentials, security settings, preferences, saved jobs.
- Technical and usage information: IP address, browser type, device type, time of access, pages visited.
- Communication records: emails, messages, or inquiries sent through our platform (it is stored in the platform, but will not be accessed unless we need to investigate a claim where you may be violating the terms of use or required by law).
2. Purpose of Collection and Use
- To match you with suitable job opportunities and allow you to apply for positions.
- To create and maintain your candidate profile.
- To communicate job alerts, account updates, and relevant notifications.
- To verify your identity and prevent fraudulent use of the platform.
- To analyze platform usage and improve our services.
- To comply with legal or regulatory requirements.
3. Consent
Your consent is required for the collection, use, and disclosure of your personal information. By registering for an account, uploading your resume, or applying to jobs, you provide implied consent for us to use your information for the purposes described in this Privacy Policy. You may withdraw consent at any time, subject to legal or contractual restrictions. Withdrawal of consent may limit your ability to use our services.
4. Disclosure of Information
- To employers, but only when you apply to their job postings or make your profile visible.
- To third-party service providers (e.g., hosting companies, analytics providers, payment processors) who assist in delivering our services.
- When required by law, legal process, or government request.
- To protect our rights, users, or the integrity of the platform.
5. Cross-Border Data Transfers
Some service providers may store or process your data outside of Canada. In such cases, your personal information may be subject to the laws of those jurisdictions. We take reasonable measures to ensure equivalent protection.
6. Retention and Security
We retain personal information only as long as necessary to fulfill the identified purposes or as required by law. We use physical, organizational, and technological safeguards to protect personal information against loss, theft, unauthorized access, disclosure, or misuse. Despite these measures, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.
7. Access, Correction, and Portability
- Access your personal information held by us.
- Correct inaccuracies or update your profile details.
- Request deletion of your account and associated personal information, subject to legal obligations.
- Request a copy of your personal information in a portable format, where technically feasible.
8. Children’s Privacy
9. Changes to Policy
10. Contact Us
Terms of Use
By creating an account and using Equip Hire, you agree to comply with these Terms of Use. These Terms outline your rights, responsibilities, and restrictions when using the platform. Please read them carefully.
1. Eligibility
2. Account Responsibilities
- Provide accurate, complete, and current information.
- Keep your login credentials confidential and secure.
- Accept responsibility for all activities under your account.
- Notify us immediately of any unauthorized use or security breach.
3. Acceptable Use
- Upload resumes, cover letters, or other materials that are false, misleading, or offensive.
- Impersonate another person or misrepresent your identity.
- Harass, abuse, or misuse employer contact details.
- Upload viruses, malware, or engage in activities that disrupt the platform.
- Use the platform for any unlawful or unauthorized purpose.
4. Candidate Content
5. No Employment Guarantee
Equip Hire provides a platform for candidates and employers to connect. We do not guarantee employment, job offers, interviews, or hiring outcomes. Employers are solely responsible for their job postings, selection processes, and decisions.
6. Termination of Use
We reserve the right to suspend or terminate your account at our sole discretion if you violate these Terms, misuse the platform, or engage in harmful activities.